Password protect
your content

Lock what matters.

Protect files or folders.
Add a password to any individual file or an entire folder in your Fabric workspace. Once locked, the content is hidden from anyone who does not have the password.

Hidden until unlocked.
Password-protected content is completely invisible until someone enters the correct password. This applies to everything inside a protected folder, including files added after the password was set.

Works with sharing and publishing.
When you share or publish password-protected content, recipients see a password prompt before they can view anything. The link works normally, but the content stays hidden until they authenticate.

Share with confidence.

Controlled distribution.
Send a link to anyone and share the password separately. You decide who gets access, and you can change or remove the password at any time.

Folder-level protection.
Lock an entire folder and everything inside it is protected automatically. New files added to the folder inherit the same protection without any extra steps.

Pair with link analytics.
Combine password protection with link analytics to both control access and track engagement. Know who opened your content, when they viewed it, and how long they spent on it.

Secure sharing for sensitive work.

Password protection in Fabric is designed for situations where you need to share content but want to control who can actually see it. This is different from simply making a file private. Private files are only visible to you. Password-protected files can be shared with anyone, but they remain locked until the viewer enters the password you have set.

This makes it particularly useful for client work where you need to share deliverables, drafts, or sensitive documents through a link but want an extra layer of access control. Agencies and consultancies sharing proposals or reports, law firms distributing confidential documents, and startups sharing pitch materials with selected investors can all use password protection to keep content secure without complicated permissions systems.

Built for professional workflows.

Password protection works especially well for creating data rooms where you need to share a collection of documents with controlled access. Rather than setting up a separate secure sharing platform, you can lock a Fabric folder, share the link, and distribute the password to the people who need it. The same approach works for sales collateral, press kits, and review and approval workflows where documents need to reach specific people without being publicly accessible.

Part of a broader security approach.

Password protection is one layer of security in Fabric. All content is fully encrypted in transit and at rest using AES-256, and your workspace is private by default. Password protection adds an extra gate specifically for content you choose to share externally. Combined with Fabric's sync and backup features, your files stay secure and available across all your devices. You can read more about Fabric's security practices in the privacy and security guide.

Use cases

Client work
Share project files, drafts, or deliverables with clients through a password-protected link. Keep sensitive materials secure while still making them easy to access for the right people. See how Fabric supports client work.

Data rooms
Create a secure folder of documents for due diligence, fundraising, or legal review. Share one link and one password instead of managing individual file permissions. See how Fabric supports data rooms.

Sales collateral
Protect pricing documents, case studies, or proposals so only qualified prospects can view them. Combine with link analytics to see which prospects are engaging with your materials. See how Fabric supports sales collateral.

Review and approval
Share work-in-progress files with reviewers through a locked link. Keep drafts private from anyone who should not see unfinished work. See how Fabric supports review workflows.

Perfect for

Freelancers and agencies
Share client deliverables securely without worrying about unauthorized access. Password-protect project folders so each client only sees their own work. Learn more about Fabric for agencies.

Founders and startups
Protect pitch decks, financial documents, and investor updates. Share different passwords with different investors and track engagement with link analytics. Learn more about Fabric for startups.

Legal professionals
Distribute confidential documents, contracts, and case files with an added layer of access control. Keep sensitive materials locked even when shared externally. Learn more about Fabric for law firms.

Consultants
Share reports, recommendations, and research findings with clients through password-protected links. Control access to each engagement separately. Learn more about Fabric for consultancies.

Works seamlessly with other features.

Sharing and publishing
Password protection works with all of Fabric's sharing and publishing features. Any shared link can be locked with a password.

Link analytics
Combine password protection with link analytics to control access and measure engagement at the same time.

Notes and docs
Password-protect documents you are collaborating on or sharing externally. The content stays locked until the viewer authenticates.

Sync and backup
Password-protected files sync across all your devices just like any other content. The protection travels with the file.

FAQ

Can I password-protect individual files?
Yes. You can add a password to any individual file or to an entire folder. When you protect a folder, everything inside it is locked automatically. See the password protection guide for step-by-step instructions.

What happens when someone opens a password-protected link?
They see a password prompt. No content is visible until they enter the correct password. Once authenticated, they can view the file or folder contents normally.

Can I change or remove the password later?
Yes. You can update or remove password protection at any time from the file or folder settings. Changing the password immediately takes effect for anyone who tries to access the link.

Does password protection work with shared folders?
Yes. When you share a password-protected folder, all content inside is locked for the recipient until they enter the password. This includes any new files you add to the folder after setting the password.

Can different files have different passwords?
Yes. Each file or folder can have its own unique password. This lets you control access to different pieces of content independently.

Is password protection available on all plans?
Password protection is available on Pro and Team plans. See pricing for a full comparison of features across plans.

How secure is the password protection?
Password protection adds an access control layer on top of Fabric's existing encryption. All content in Fabric is encrypted in transit (SSL) and at rest (AES-256). You can read more about Fabric's security approach in the privacy and security overview.

Can I use password protection with link analytics?
Yes. You can enable both password protection and link analytics on the same link. This lets you control who can view your content while also tracking how they engage with it.

Can I password-protect content I publish to the web?
Yes. Password protection works with Fabric's publish feature. Published pages can be locked so only people with the password can view them.

How is this different from making a file private?
Private files are only visible to you and cannot be accessed by anyone else. Password-protected files can be shared with anyone through a link, but the content remains hidden until the viewer enters the password. It is access control for shared content, not a visibility restriction.