Track progress visually.

Organize visually.

Custom columns.
Create stages that match your process. To Do, In Progress, Review, Done, or anything else. Every team and every project works differently, and your columns should reflect that.

Drag and drop.
Move files, notes, and links between stages with a simple drag. Reorganize your workflow in seconds without any manual re-filing.

Same content, different view.
Switch between list view and kanban view anytime. It's the same folder, just visualized differently. Nothing moves, nothing breaks, and you can switch back whenever you want.

Your files become your cards.

Real content, not placeholders.
Every card on your board is an actual file, note, or link in your Fabric workspace. Click any card to open it immediately.

Any folder can be a board.
Project folders, research collections, content libraries. Switch any of them to kanban view and start organizing visually.

Works with everything you save.
PDFs, images, bookmarks, voice notes, documents. Anything in your folder becomes a card you can drag between columns.

A kanban board built around your actual files.

Most kanban tools ask you to create cards that describe your work. You write a title, maybe attach a file, and manage that card separately from the content it represents. In Fabric, kanban works differently. When you switch any folder to kanban view, the files, notes and documents, bookmarks, and media inside that folder become the cards. There is no duplication and no extra layer to maintain.

Built for creative and knowledge work.

This approach is particularly well suited to workflows where the deliverable is the content itself. A designer tracking assets through feedback rounds, a content creator managing an editorial calendar, or a marketer running campaign assets through approval stages can all use kanban without duplicating files into a separate project management tool. Your content planning, design projects, and client deliverables stay organized without the overhead of a standalone kanban app.

Works with everything else in Fabric.

Because kanban is a view rather than a separate system, it integrates naturally with the rest of your workspace. Combine it with tasks and reminders to add deadlines to your workflow. Shared folders retain their kanban layout for all collaborators, making it easy for teams to see what needs attention. And Fabric's smart search works across all views, so you can find files whether they sit in a kanban column or a traditional folder list.

One board per project, all in one workspace.

A freelancer can have separate kanban boards for each client. A research team can track papers and data sets through analysis stages. A startup can visualize their project documentation and brainstorming materials in a way that makes progress visible to the whole company. Each board is independent, with its own columns and structure, but everything lives within the same connected workspace where your AI assistant and sync features continue to work.

Use cases

Content planning
Move articles, videos, or social posts through your production pipeline from idea to draft to published. Each piece of content is a card that progresses through your stages as it gets closer to going live. See how.

Design projects
Track design assets through rounds of feedback and revision. See which files are waiting for review, which have been approved, and which still need work, all in one visual layout. See how.

Client work
Organize deliverables by status so both you and your clients can see what is in progress and what is complete. Particularly useful for agencies and consultancies managing multiple client projects simultaneously. See how.

Project documentation
Keep project files organized by stage. Planning documents, active work, and completed deliverables each get their own column, making it easy to see the full picture at a glance. See how.

Perfect for

Content creators
Track your content pipeline visually, from early ideas through drafts and edits to published work. Pair with Fabric's notes and docs to write and organize in the same place. Learn more about Fabric for content creators.

Designers
Organize design projects through review stages with all your assets right on the board. Use alongside Fabric's annotation tools to add feedback directly on files. Learn more about Fabric for designers.

Marketers
Manage campaigns and content calendars with a visual workflow your whole team can follow. Track assets from concept to approval to launch without switching between tools. Learn more about Fabric for marketers.

Researchers
Organize papers, data, and notes by research stage. Move sources from "to read" through "analyzed" to "cited" as your literature review or research project takes shape. Learn more about Fabric for researchers.

Works seamlessly with other features.

Notes and docs
Documents you are drafting can move through kanban stages as they progress from outline to review to final version. Explore notes and docs.

Smart search
Find any file across all your folders, whether you are viewing them as lists or kanban boards. Search by content, tags, or metadata. Explore smart search.

AI assistant
Ask your assistant about content in your kanban-organized folders. It understands your workspace context regardless of how you choose to view it. Explore the AI assistant.

Sync and backup
Your kanban layouts sync across all devices. Check progress from your laptop, phone, or tablet without losing your board structure. Explore sync and backup.

FAQ

Can any folder become a kanban board?
Yes. Any folder in Fabric can be switched to kanban view. It is a different way of looking at the same content, and you can switch back to list view at any time. You can learn more about organizing your workspace in the getting started guide.

What shows up as cards on the board?
Every file, note, and link inside that folder becomes a card. Fabric supports a wide range of file types, and all of them work as kanban cards.

Can I have multiple kanban boards?
Yes. Each folder can have its own kanban view with its own column structure. You can have as many boards as you have folders. The kanban guide covers tips for getting the most out of multiple boards.

Does moving a card between columns change where the file is stored?
No. The file stays in the same folder. Kanban columns are organizational stages, not separate storage locations. It is purely visual organization.

Can my team see and use the kanban view?
Yes. If you share a folder, everyone with access can see and interact with the kanban view. Changes are reflected for all collaborators in real time.

Can I customize the column names?
Yes. You can rename columns to match whatever workflow makes sense for your project. There is no fixed structure, so you can adapt it to any process.

Does kanban view work on mobile?
Kanban view works best on desktop and tablet where you have room to see and drag cards across columns. You can still access and view boards on mobile through the Fabric mobile app.

Can I filter which cards appear on the board?
Yes. You can use filters to narrow down what is visible by file type, date, tags, or other criteria. This is particularly useful for large folders with a lot of content.

Is kanban view available on all plans?
Kanban view is available across all Fabric plans, including the free tier. See pricing for a full feature comparison.

How is this different from tools like Trello or Asana?
In most kanban tools, cards are descriptions of work that you create and maintain separately. In Fabric, cards are your actual files, notes, and saved content. There is no duplication. You are organizing the real thing, not a summary of it. You can see a detailed comparison with other tools to understand the differences.